How do you insert a table in Word?

Go to the Insert tab, click Table, then select the desired number of rows and columns.

How do you add or delete rows and columns?

Right-click the table, choose Insert to add or Delete to remove rows or columns.

How do you merge table cells?

Select the cells, right-click, then choose Merge Cells.

How do you format table styles?

Use the Table Design tab to apply colors, borders, shading, and styles.

Section 9: Creating and Formatting Tables in Microsoft Word

⏳ Training Duration: 2 Hours

🎯 Level: Beginner

🧠 Method: Theory and Practice

📦 Material Format: Interactive (offline/online)

📌 Requirements: Basic understanding of text and paragraph formatting

🎯 Objective: Participants are able to insert and format tables professionally in Word documents.

📊 Ever seen messy data in Word? Hard to read and not well organized?

With tables, we can organize data into a structured, professional, and easy-to-read format in just a few clicks!

Tables are very useful for organizing data into rows and columns. This feature is commonly used to present information such as grade lists, schedules, and financial reports.

1. Inserting a Table

Go to the Insert tab on the Ribbon.
Click Table and select the number of rows and columns.

Insert Table in Word — Insert Table menu: quickly insert a table by selecting rows and columns.

Table grid preview in Word — Select the grid as needed: Word will instantly insert the table into your document. You can start entering data or add a title.

2. Managing the Table

After inserting a table, you can customize its appearance to match your document needs.

Once the table is created, you can:

Add or delete rows and columns.
Merge cells.
Adjust column width and row height.
Use Table Design to apply styles.

💡 Important Tips:

Use AutoFit so the table adjusts to its content.
Avoid too many colors to keep the table professional.
Use Merge Cells to create table titles.

Merge Cells in Word — Merge Cells feature: combine multiple cells to create titles or sections.

Insert Row and Column — Add rows or columns: right-click the table and choose Insert.

Adjust column width — Drag column or row borders to adjust size based on content.

Table Design menu in Word — Use Table Design to customize colors, borders, and shading.

Use tables only when data truly requires a column structure. Avoid using tables for paragraph layout.

⚠️ Common Beginner Mistakes:

Creating tables using spaces instead of the Table feature.
Not adjusting column width, resulting in messy text.
Using too many colors, making the table hard to read.

📝 Interactive Practice Table

No	Name	Class	Score
1	Budi	XI IPA 1	88
2	Sari	XI IPA 2	92
3	Andi	XI IPA 3	85

👉 Hover over the table to see the interactive effect!

📌 When Should You Use Tables?

📊 Student grade data
📅 Activity schedules
💰 Simple financial reports
📋 Inventory lists

📌 Conclusion:

Tables are used to organize data into rows and columns.
They make information more structured and easier to read.
Use features like Merge Cells, Insert Row, and Table Design to enhance appearance.
Avoid overusing tables for regular text.

📝 Practice:

Create a 3x4 table with student names, class, and scores.
Merge the top cells to create a title.
Apply a Grid Table style.